Data Protection – Avoiding Common Mistakes in Handling Sensitive Data

Data privacy is the intimate relationship between technology, individuals, and the public’s expectation of privacy in the data they store, access, or dispose of. It is also called data privacy or information security. It is an ongoing concern about how people use technology to collect and process personal data, whether for commercial or government purposes. It is an area of controversy, as advances in technology present both potential threats and opportunities for reasonable users.

There are many Federal and State regulations related to data privacy. Some of these regulations appear on the surface to be more flexible than others. The most important regulations, like the Fair and Accurate Credit Transactions Act (FACTA), treat all consumer financial information equally even though it may be sensitive in nature. However, other Federal and State regulations treat different consumer financial information in different ways. One example is the Fair Debt Collection Practices Act (FDCPA).

Another area of controversy centers around the issues of security and penalties. For example, in the area of identity theft, there are strong laws and regulations regarding the collection, access, and destruction of sensitive data. The laws and regulations generally provide for civil and criminal liability if a business does not comply with the law. Similarly, with respect to medical and healthcare data privacy, there are rules and regulations regarding the transmission and storage of this sensitive data. These laws and regulations can create some challenges for healthcare providers and patients who need to ensure that sensitive data is protected at all times.

As discussed above, there are strong laws and regulations concerning the collection, access, and destruction of sensitive data. But what can a company do to prevent data privacy violations? There are many proactive steps that organizations can take to prevent unauthorized access, use, and disclosure of data. One of the most common strategies is training. Providing employees with up-to-date information about data privacy and other legal and ethical issues can go a long way toward ensuring compliance. Similarly, providing employees with knowledge about how to avoid making security or privacy errors can go a long way toward reducing the likelihood of data privacy violations.

However, even with training and the best information about data privacy and data security, mistakes can still occur. It is important that companies take the appropriate measures to manage data privacy and properly handle sensitive data. Here are some common data privacy and data security mistakes and how to avoid them:

– Restrict Access: No one likes to feel as though they are being monitored or controlled. This can lead to data privacy issues, such as the fear that someone may be monitoring their Internet use or logging keystrokes to track the frequency of their visits to certain websites. When data privacy is breached, it is often impossible to regain the access that was lost. Companies should be careful about how they handle potential unauthorized access.

– Minimizing Exposure: A lot of companies make it very easy for employees to access personal data. For example, social network profiles can be quickly and easily erased after a user has indicated that they wish to keep their social media private. Likewise, company email can be erased or restricted when employee data privacy issues have been brought to light. However, it is important that companies make it very clear how erasing or restricting data minimizes the risk of data breaches. When data privacy and data security are top priorities for an organization, it is important that they follow through on those commitments. Every business must work towards improving its data security and privacy compliance regulations and train its employees to do so. Only by doing so can a company ensure that it complies with the regulations set out by EHBS and other regulatory organizations.

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